An organiser knows the venue; a first-time visitor may not. Small gaps in an event notice can leave someone unsure about where to arrive, whether they need to book or whom to ask about access. Clear information helps people decide whether an event will work for them.
Explain the arrival process
Give the venue’s name and a precise location reference from the organiser. If visitors must use a particular entrance, say which one. Distinguish the time doors open from the time activities begin, and explain whether registration happens beforehand or on arrival.
Check transport and parking details before mentioning them. A nearby open space is not automatically visitor parking, and an old route description may no longer be useful. Direct readers to a current map or organiser contact where appropriate.
Describe facilities accurately
Avoid a broad promise that a venue is accessible unless the organiser has checked what that means. Specific information is more useful: whether there are steps at the entrance, where seating is available or whom visitors can contact about an individual requirement.
Ask the venue to confirm the details. If something is unknown, make that clear and provide a way to ask. Do not publish another visitor’s personal access needs as part of a general announcement.
Make the final notice easy to scan
Put the date, time, venue, booking process and contact together. Keep essential information in text as well as in a promotional image so readers can copy an address or enlarge the wording.
Before sharing, ask someone unfamiliar with the venue to read the notice. Their questions often reveal details an organising team has stopped noticing.
The Intsetse FM events page is the place to check station-published listings. If you are preparing an announcement for consideration, use our event announcement guide and contact the station about its current process.